1. Issuance of Electronic Invoices: Instead of printing paper invoices, companies generate invoices in electronic format, which can be PDF, XML or other compatible formats with electronic invoicing systems. These invoices include detailed information on the products or services sold, prices, taxes, dates and details of the sender and receiver.

2. Electronic signature: To ensure the authenticity and integrity of electronic invoices, many jurisdictions require invoices to be electronically signed using digital certificates. The electronic signature ensures that the invoice has not been altered since its issuance and originates from the legitimate issuing entity.

Adderit Facturae allows you to export files with the digital signature included from Business Central.

3. Transmission: Once an electronic invoice is issued, it is also transmitted to the recipient electronically.

This can be done directly through Business Central with our Adderit Invoice module.

4. Receipt of Electronic Invoices: The recipient of the electronic invoice must have the capacity to receive and process these documents electronically. This implies having systems or software that enable the reading, validation and recording of electronic invoices in the accounting books.

With formats mentioned in point 1, you will have no problem sending files in the format required by the recipient.

5. Digital Archive: Electronic invoices must be digitally archived in accordance with the current tax and legal regulations in each country. This ensures that the documents are available for auditing and compliance with tax obligations during the required period.

This measure will not only help companies reduce their carbon footprint but also save on expenses related to paper invoice production, storage, and shipping. Additionally, it helps to avoid any possible human errors.

6. Regulatory Compliance: Electronic invoicing is subject to specific regulations and requirements in each country. Companies must comply with local tax laws and regulations governing the issuance and retention of electronic invoices.

Adderit, as your consultants, we will go hand in hand with you to keep you up to date with the regulations, always complying with the requirements of this new law.

7. Beneficios: Electronic invoicing offers several advantages, including cost reduction in printing and shipping, streamlining processes, decreasing manual errors, improving inventory management, and reducing tax evasion, among other benefits.

Electronic invoicing is a process that replaces paper invoices with digital documents, involving various technical and legal aspects that must be managed appropriately to comply with local regulations and reap the associated benefits of this invoicing method.